Application Process

How to apply for a place on one of NUFS Exchange Programs



After gaining nomination for participation in the study abroad program at NUFS from your home university, download the application package for the program of your choice, fill out the Application Form, and email it (excel file, not pdf) together with a copy of the front information pages of your current passport to Please be aware that application documents vary slightly depending on the program, so make sure to download the right application package.


After receiving your Application Form and passport copy, we will send you a confirmation email together with a request to submit the following application documents:

  • 01. Application Form (print out the Application Form you emailed in STEP 1, fill out the date, sign the form and send the original by airmail*);
  • 02. Four portrait photographs (physical photographs taken by a photographer or at a photo booth to be sent by airmail; see the “Photo Requirements” document for details);
  • 03. Bank Statement (issued on January 30 2017 or later)

  • 04. Housing Application Form (by email or airmail);
  • 05. Japanese Language Ability Questionnaire for Japanese Language and Culture Program/ Copy of JLPT Certificate for Special Program 1: Non-degree Seeking BA/MA applicants (neither required for Language Teaching Practicum applicants);
  • 06. Medical Information Form (original filled out by a physician to be sent by airmail);
  • 07.Medical Liability Release Agreement for any condition, treatment or medication mentioned in 6) Medical Information Form above (not required in case no condition, treatment or medication has been mentioned in the Medical Information Form; original by airmail);
  • 08.Official academic transcript (by email or airmail);
  • 09.Personal Reference filled out by your instructor, academic/student advisor, or coordinator at your home university (by email or airmail; personal reference included in the Application Form for Special Program 1: Non-degree Seeking BA/MA applicants);
  • 10.Scholarship Application Form (original by airmail);

*Mailing address:

International Office

Nagoya University of Foreign Studies

57 Takenoyama, Iwasaki-cho, Nisshin, Aichi

470-0197 JAPAN


After the documents from STEP 2 have been successfully processed, your Acceptance Package will be sent out to you by email. Once you have received the Package you will need to fill out your Arrival Information Form and email it to us together with a copy of your e-ticket (


We will apply for Certificate of Eligibility (CoE) on your behalf to the Immigration Bureau in Nagoya. This will be your supporting document for your Japanese college student visa. Once the application has been completed, we will send your CoE to your specified address by express airmail. With the CoE you will need to apply for your college student visa at a Japanese embassy/consulate nearest to your place of residence prior to your arrival in Japan.


After you’ve received your Japanese college student visa, you’re all set. Have a safe trip and see you in Nagoya!


Please download and read the instructions (checklist) below carefully and make sure all the required documents are ready before mailing out the document package.

Download your Application Package below!

Japanese Language and Culture Program (Main Program) Application Package

Non-degree Seeking BA & MA Program (Special Program 1) Application Package

Language Teaching Practicum Program (Special Program 2) Application Package

Arrival Information and Bedding Rental Form (All Programs) - Fill out and email to by June 23!

* Depending on individual circumstances, other documentation may be required.

Application Deadline

Main Program: Spring Semester 2018 - October 31, 2018
Special Program 1: Spring Semester 2018 - November 30, 2018
Special Program 2: Spring Semester 2018 - November 30, 2018


The admissions committee will form a decision concerning acceptance based on the materials submitted within one month after the application deadline. Successful applicants will receive an admission package that includes a letter of confirmation.

Visa Application Process

After being admitted, it will be necessary to obtain a student visa before entering Japan. Nagoya University of Foreign Studies will apply for a Certificate of Eligibility (a visa-supporting document) at the Nagoya Immigration Bureau on your behalf. It normally takes about one to two months for the bureau to issue it. Immediately after Nagoya University of Foreign Studies receives the certificate, it will be sent to the mailing address specified on the application form. It is advisable that you contact the nearest Japanese embassy or consulate to obtain further information concerning requirements for your visa application. Each student is responsible for obtaining a Japanese visa prior to departure for Japan.

Cancellation of Registration

A student's registration may be subject to cancellation if the student fails to arrive at the NUFS campus by the date indicated in the letter of acceptance without justifiable reason and prior contact or if the student has knowingly made a false or misleading statement in their admission application.